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188 Chapter 8 Using Tables

Sorting Table Cells

You can arrange values in some or all the cells in a column in ascending or descending

order. Rows containing cells being sorted are reordered. Header cells aren’t sorted.

Here are ways to sort:

Â To sort all the cells in a column, select one of the column’s cells, open the Table

Inspector, click Table, and then choose Sort Ascending or Sort Descending from the

Edit Rows & Columns pop-up menu.

Â To sort only some of the cells in a column, select the cells before choosing Sort

Ascending or Sort Descending.

The following table describes how different types of data are sorted in ascending or

descending order.

Type of data Ascending order Descending order

Text aA–zZ Zz–Aa

Dates Year (earliest first), then Month

(January first), then day (1–31)

Year (most current first), then

month (December first), then

day (31–1)

Numbers –2, –1, 0, 1, and so on 1, 0, –1, –2, and so on

Cells containing only text, mixed

with cells containing only

numbers

–2, –1, 0, 1, and so on, then aA–

Zz–Aa, then 1, 0, –1, –2, and so

Cells containing a mixture of

text and numbers

Values starting with numbers

first (1z, 1Z, a1, A1)

Values starting with text first (A1,

a1, 1A, 1z)

Empty cells At the bottom At the bottom

Boolean (TRUE, FALSE) Below text and above an empty

cell

Above text

1 2 ... 183 184 185 186 187 188 189 190 191 192 193 ... 245 246

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